MINUTES
PALESTINE VILLAGE BOARD OF TRUSTEES MEETING
NOVEMBER 5, 2020

Palestine Board of Trustees met on November 5, 2020. Trustees answering roll call were J.R. Dunlap, Twilla Davis, Tim McDaniel, Mary Michael, Gene Purcell and Brian Nethery...

Staff Members present: Chief Besing, Shirley Adams, Village Clerk, Patricia Schofield, Mayor’s Consultant, Stacey Myers, Deputy Clerk and Kathy Clark, DPW Superintendent.

Visitors present. Leonard Daugherty and Susie Hancock.

Meeting called to order by Mayor Byrley.

The meeting began with all present reciting the Pledge of Allegiance.

Minutes were taken by the Village Deputy Clerk.

The Minutes of October 1, 2020, were accepted as presented. 

OLD BUSINESS:
1)  Bridge repair/replacement update.  Still in progress, no update.

2) Reminder:  Employee Christmas Party-December 11, 2020-Catered by Blended Eatery. The party will be held at the Blended Eatery; dinner at 6:00 PM.

NEW BUSINESS: 
1)  Officially approve the phone poll for black top sealant for the Municipal parking lot.  J.R. Dunlap 
Made a motion to formally approve the phone poll. Tim McDaniel seconded motion. Motion carried unanimously.

2) Approve the Resolution for selling the former Ramsey Lots. We now have the appraisal.  Brian Nethery moved to approve Resolution 2020-R-01 to sell the former Ramsey Lots.  J.R. Dunlap seconded motion. Motion carried unanimously.  Bids will be opened at our December 3rd Board Meeting.  It will be open for bids at that time also.  

3)  Susie Hancock – Discussion about the train situation.   Mayor Rob has been in contact with Josh Sheehan and others trying to get the situation solved.  Trains have been parking on the West end and causes all three arms to go down and people can’t get through, which can become a safety issue.
They have promised to look into this as soon as possible. Susie came after the meeting (not knowing the meeting time had changed). Mayor Rob spoke with her one on one telling her what was discussed at the meeting.

4)  Discussion of Ervin Properties.   Mayor Rob passed around copies of pictures he had taken showing what the condition the properties were in.  He feels that he and Gene Purcell should have a meeting with all three of the Ervins to discuss what can be done, along with any Trustees that wish to attend. Rob will email details.

DPW REPORT:  Kathy Clark. 
Kathy has received a proposal from Maxwell Concrete for an apron around the aeriation fountain in the lagoon. It will be 4.5’ x 60’ x 6” deep.  His quote was for $3,240.00.  The consensus was to go forward with it so Pat will send out a phone poll next week for approval. 

POLICE REPORT:  Chief of Police, Jeff Besing. 
Halloween Trick or Treating on Friday night went smoothly.  Chief Besing parked his squad car in his front yard and turned all the lights on and sat in his driveway to pass out candy. He had appx. 100-115 kids that he passed out candy to and most kids had their picture taken standing with the squad car.

Our new ordinance ticket procedure has netted the Village $1,230 so far.  He has forwarded two tickets to the courts and one still outstanding.

PIONEER ROOM/COMMUNITY FACILITY – NOVEMBER – TIM McDANIEL

FYI:  FALL CLEAN-UP DAYS – OCTOBER 28TH CONFIRMED

COMMITTEE REPORTS:

Budget Committee:  Shirley Adams, Chairman.  Our auditor was here Oct. 28th & 29th to conduct our FY 2019-2020 audit.  She is scheduled to be at our December Board Meeting to go over the audit results.
The October Financial Reports and Fund Balance Report was passed out to Trustees.

Bldg Regulations, Permits, Maintenance: Harry Gene Purcell, Chairman.   

Employee Relations Committee: J.R. Dunlap, Chairman. 

FOIA Officers:  Shirley Adams, Chairman.  Complete.

Ordinance Committee: Pat Schofield.  Will be working on another Resolution after the bidding for the sale of the former Ramsey property is complete.  

Streets, Sidewalks, Alleys Committee: Tim McDaniel, Chairman.  Dave has a couple more sidewalk projects to do for the Village.

Sewer/Lagoon Committee: Brian Nethery, Chairman.  

With no further business to discuss Tim McDaniel moved to adjourn.  J.R. Dunlap seconded motion. Motion carried. Meeting adjourned at 6:07 PM.

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  	   PRESIDENT					CLERK